Lleoliad: Committee Room 4 - Civic Centre. Gweld cyfarwyddiadau
Cyswllt: Neil Barnett Cynghorydd Craffu
The Minutes of the previous meeting help on the 11th July 2022 were accepted as a true and accurate record.
People and Business Change
- Rhys Cornwall Strategic Director Transformation and Corporate Centre
- Tracy McKim- Head of People, Policy and Transformation
The Head of People, Policy and Transformation gave a brief overview of the report stating that a lot of the work completed was Covid support and the service previously provided Civil Contingencies support and planning and provided risk assessments. Staff moved to a new way of working which was a huge HR and Digital shift during that year. The team lead a lot of participatory budgeting supporting communities and the team also lead on the development of risk framework and were responsible for the different plans such as Climate Change plan, Energy plan, Strategic Equalities plan etc. The team worked closely with the Shared Resources Section- SRS to provide IT and through this the control of the Councils Information risk. Last year the team was responsible for Community Cohesion which was moving to a new service next year.
Through the report the major programmes were around the ‘New Normal’ taking staff into the new way of working. A new project has been started to redesign the Councils Corporate website and there would be further reports on this next year. There was also a lot of information transitions for example, Land and Registry work.
Members asked the following:
· Members asked what safeguards were in place for people’s wellbeing working remotely and was there any feedback on this as well as the safety of data.
Members were advised that feedback had been received from the beginning of the pandemic and more recently and people reported to be much less happy when they had no choice but to work from home. Now the Civic Centre was a lot busier, and people were able to come into work more often and the social aspect of this was very important as well as teams working together.
Members were advised that in terms of the Information Governance that not much had changed, the technology and infrastructure in place, in terms of the VPN was the same in the Civic or at home. Staff needed to be more careful with the disposal of confidential waste. Headsets were now provided if people did not want to be overheard. Individual assessments and desks and chairs have also been provided to individuals if needed. The Employment Partnership Forum with the Unions would be taking place soon to look at changes to staff policy to review home working going forward. Members were also advised that regular guidance was provided to avoid problems as a lot of staff were working from home. New systems were being implemented and there was guidance on passwords in circulation to raise awareness.
· Members commented on data disruption and if a staff member wanted to destroy any sensitive data at home.
Members were advised that staff were encouraged not to print at home and to return data to the Civic Centre.
· Members asked as to whether the system logged what was printed.
Members ... view the full Cofnodion text for item 4.
a) Action Plan (Appendix 1)
- Neil Barnett – Scrutiny Adviser
a) Action Plan
The Scrutiny Advisor stated that on page 127 that the actions and recommendations made had been sent out to the Heads of Service and Cabinet Members. No comments have been sent in as yet so this would be chased up. The first comment made to Regeneration, Investment and Housing regarding information on other options besides emergency accommodation would be chased up with the Head of Regeneration and Economic Development. The comment made to City Services on the plan for residents being made aware of Charging points would also be followed up.
The Scrutiny Adviser then advised the Committee of the dates of the next two meetings, with the following agenda items to be discussed:
Monday 15th September 2022 at 4pm, the agenda item;
- Draft Annual Forward Work Programme 2022-23
Monday 14th November 2022 at 4pm, the agenda item;
- Mid Year Performance Reviews